Project Administrator
Job No:
TCC210
Location:
Cold Lake
At Tartan our core values are a part of everything we do. We focus on our customers, while striving for safety and operational excellence. We hold true to all of our values, and believe integrity as well as our people are the key to our success. Create your future with Tartan and be a part of a growing company that cultivates vast career opportunities.
Title: Project Administrator
Reports to: Project Accountant
Company: Tartan Industrial Contractors Ltd
Location: Cold Lake, AB (Imperial Oil Location)
Summary of Role
The Project Administrator provides accurate and timely administrative and accounting functions for maintenance jobs from set-up to completion. This position will work closely with both the Accounting and Operations divisions of the organization.
Responsibilities/Duties
- Understand and adhere to Tartan’s safety management system, policies, procedures and values
- Provide accurate and timely cost/revenue tracking for assigned jobs
- Support accurate job set-up and completion procedures
- Complete data entry of employee and equipment time in job and accounting software programs, with proper allocation to applicable cost codes
- Issue, distribute, and track progress of work tickets provided to customer for signing
- Generate and distribute invoices from signed work tickets and in accordance with specific customer requirements
- Receive and match purchase orders with third party invoices and provide to A/P for processing and payment
- Provide monthly and weekly reporting as required by operations management
- File and maintain all relevant job related documentation and job binders
- Prepare and send routine and job-specific correspondence, internally and externally
- General administrative responsibilities as required
Knowledge, Skills and Abilities
- Team player with a commitment to safety and quality
- Accountable, responsible, dependable and reliable, with the ability to multi-task in a fast-paced environment under minimal supervision
- Self-motivated, strong problem solving skill with a proven ability to make comprehensive decisions
- Able to maintain confidentiality and deal with sensitive information effectively and with a high level of accuracy
- Detail oriented, organized and able to manage time effectively with prioritizing abilities
- Motivated to work in a deadline oriented environment
- Strong verbal and written communication skills
- Energetic and enjoys a fast paced, dynamic, challenging and team oriented environment
Qualifications
- A minimum of three to five years relevant experience in Project and or Cost Administration
- Relevant post-secondary training in accounting, and/or experience in associated accounting functions such as A/R, A/P, payroll and time/equipment entry
- Fundamental knowledge of labour standards
- Demonstrated proficiency with Microsoft Office, particularly with Excel and Outlook
- Previous experience in heavy oil and/or gas industry will be considered an asset
This is an exceptional career opportunity for an individual who has initiative, drive and a desire to be part of a growing and thriving team.
Compensation will commensurate with experience.
We thank all applicants for their application, however we will only be contacting those selected for an interview.